Agreements
Agreements, renewal dates and obligations.
Base
Tracking
Process
Control
Layers
Layers build on each other and each one works on its own: turn on the next layer when you want it, turn it off when you don't. Turning off deletes no data.
Base
“Let me keep my list in order.”Agreements with their parties, dates, value and attachments
- An agreement past its end date expires by itself; with auto-renewal its end date moves forward by whole renewal terms, noted in its history
- Framework agreements with a ceiling: active and expired call-offs together may not exceed it and must fall within its dates
- Powers of attorney with an end date: the keeper of company papers is told 30 days before it ends
Tracking
“Let me not miss what happens when.”Renewal and notice calendar, reminders, amendments and commitments
- Renewal and termination notice dates; reminders 90, 60 and 30 days ahead and a view of contracts awaiting a decision
- Numbered amendments change the end date or the value and apply on saving; only the latest can be removed
- Obligations with a due day: a reminder on the day, and another once overdue by its escalation days
Process
“Let the work follow a rule.”Documents and signed copy, lines, terms, prices, milestones, billing plan
- Versions, a locked signed copy, amendments and obligations
- Drafts from templates and a clause library; approval with amount and type thresholds
- A billing plan split into equal instalments, the last taking the remainder; each instalment is invoiced once, as a draft
- A purchase agreement's plan opens draft supplier invoices; turning due instalments into drafts automatically is off by default
Control
“Let me manage it and account for it.”Agreement value against actual
- An agreement finance report: invoiced, collected, open, overdue and utilisation, worst first
- Each agreement line's consumption from the billable time on its tasks, with a warning at 80% and an overrun past 100%
- A report of work outside every agreement line and billable work on projects without an agreement
Works with
With both modules on, their records link to each other; with one off, a record is complete without the link.