Budgets and accounting
Budgets, costs and the accountant's export.
Base
Tracking
Process
Control
Layers
Layers build on each other and each one works on its own: turn on the next layer when you want it, turn it off when you don't. Turning off deletes no data.
Tracking
“Let me not miss what happens when.”Cost centres and cost categories
- Cost centres and categories on supplier invoice lines, expenses, payroll and loans; one list for the group, which each business can override
- Name an owner per cost centre; supplier invoices booked to it wait on that person's approval
Process
“Let the work follow a rule.”Budgets and budget against actual
- Budgets that move from draft to approved, active and closed; a cost-centre budget takes its actuals from confirmed supplier invoices and payroll
- Used = committed + actual; an alert at 80% of the approved amount and another when it is exceeded
Control
“Let me manage it and account for it.”The accountant's pack, management P&L, several legal entities and consolidation
- In a holding structure, loans and invoices can be attributed to separate legal entities
- A monthly management P&L: revenue by accrual month and revenue category, costs by cost category
- An expected P&L for coming months in 4 layers: realised, awaiting confirmation, planned (draft invoices included), forecast
- Consolidation by legal entity: intercompany billing taken out, intercompany loans and each entity's cash shown